LAND BRANCH

 

Land and Survey Department

 

 

 

 

 
 

 

                             Welcome to Land and Survey Website

                                CONTACT US :- Menara Pelita, Jln Tun Abd Rahman Ya'akub,

                                                         Petra Jaya, 93050 Kuching, Sarawak, Malaysia. 

                                                         Tel:+6082-444111  Fax:+6082-449115   

                                                         http://www.landsurvey@sarawaknet.gov.my

  

 

 

 
 
 

ADJUDICATION SECTION : Work Process in Replacing Pre Land Code Title

Introduction

Client Charter

Organisation Structure

>>Section

    Land Administration

    Registry

    Mining

    Adjudication

Frequently Ask Question

Download Form

 

1.  Superintendent of Land and Survey is to initiate a program for the replacement of the Pre Land Code Titles by the Land 

    Code Titles.

2.  When a program has been initiated and agreed to SO is to identify an area in the form of a Block from the Cadastral plans

     where there are lots of Pre Land Code Titles are locates for the exercise and to take the following actions: 

 

2.1.

Prepare a working plan; 

 

2.2.

Identify and list out all the Pre Land Code Titles within the Block and prepare a list showing the following particulars of the land: 

2.2.1.

Name(s) of the Registered Proprietors/co-proprietors and their addresses; 

2.2.2. 

Detailed particulars of the land including encumbrances (if any); 

 

2.3.

When the list has been prepared to collect the Pre Land Code Titles from the registered proprietors/co-proprietors of the land for the purpose of replacement either under Section 40(1) or 112(4) of the Land Code; 

 

2.4. 

When the Pre Land Code Titles have been collected, SO is to: 

2.4.1.

Acknowledge receipt of the titles; 

2.4.2.

 Record the titles and keep them in a folder and store them in the cabinet while waiting for replacement; 

2.4.3.

Prepared a list of all the titles collected;

 

3. Issue a Survey Job to SS for the following actions: 

 

3.1.

To check and verify whether the survey of the lots comply with the requirements as stipulated in the Survey Branch Manual. If so, whether there is a need to re-compute the areas and to take action accordingly; and 

 

3.2.

 If the survey of the lots are not in compliance with the requirements stipulated in the Survey Branch Manual, to re-survey the lots and verify the boundary pegs to the registered proprietors/co-proprietors of the land. V/B forms to be obtained and all missing pegs to be replaced.

 

4. Once  actions in  paragraph 3.1 above have  been taken and the  re-survey  of the lots  mentioned in  paragraph  3.2 above 

    completed, SS to provide the following items to SO for his action to replace the Pre Land Code Titles: 

 

4.1. 

A copy of the Cadastral Plan showing the new lots; 

 

4.2.

L&S.3 showing the new lots in the Block System, areas and classification/category of the lots; 

 

4.3.

Grant or Lease Diagrams, Part I LRF or Part II LRF (which ever is applicable); and 

 

4.4.

The relevant Survey Job. 

 

5. Upon receiving the completed Survey Job, plan and all the relevant documents mentioned in 4.1 to  4.4 above from SS, SO

    is to take the following actions: 

 

5.1. 

To check full details on correct names, IC numbers and shares of the registered
proprietors/co-proprietors of the lots. 

 

5.2.

To check the new areas supplied by SS against the original areas on the Pre Land Code Titles, and L&S 3. If there is a difference in the area, then the area as stated in the L&S.3 is to be adopted; and 

 

5.3.

To request SS for Part IV LRF if there is any land held under State Land; 

 

6. Once actions on items 5.1 to 5.3 above have been taken, SO is to minute the Survey Job together with the relevant L&S. 3

    and all relevant documents to Title Section for action to of the Title Section to replace the Pre Land Code Titles. 

 

7. Upon receiving the above, the Title Section is to take the following actions: 

 

7.1.

To check the particulars of the Pre Land Code Titles such as the names and Identity Cards numbers of register proprietors/co-proprietors/item of titles/annual rent/ classification/ category/locality/restrictions and special conditions and encumbrances. To make amendments and update the restrictions and special conditions (where necessary) in accordance with the Restrictions and Special Conditions contain in the Land Administration Circular No.1/1994 and DLS Circular Memorandum - Ref.146/4-16/33 dated 26.6.1995; 

 

7.2.

To check whether the outstanding annual rent has been paid and if not to collect the same; 

 

7.3.

To minute to SLS for authority to prepare and replace the Pre Land Code Titles. 

 

8. Upon approval given by SLS to prepare and replace the Pre Land Code Titles by proper Land Code Titles,

    Title Section is to take the following actions: 

 

8.1.

To prepare the titles, LRF, new rent ledger cards and rent books; 

 

8.2.

To make endorsements of the cancellation and cross-references on the following records:

8.2.1.

The counterparts and Mortgage and Transfer Register of the Pre Land Code Titles. 

8.2.2.

The rent ledger cards and rent books of the Pre Land Code Titles; 

 

8.3. 

To check the titles LRF rent ledger cards and rent books. If in order to arrange for SLS to sign the titles and LRF. 

 

8.4. 

Above documents signed by SLS to forward them to the Registrar/Assistant Registrar together with the survey job and all other relevant documents, rent ledger cards and rent books for registration; 

 

9.  Registrar / Assistant Register to register the titles and LRF,  File up the  LRF and return the titles,  rent ledger cards, rent

     books, survey job all other relevant documents to Title Section for actions. 

 

10. Title Section to record the titles in the Title Delivery Record  Book. Pass the rent ledger cards and rent books to Revenue

      Section for updating. 

 

11. Revenue Section to update the rent ledger cards and rent books. Return the rent books to Title Section for action. File up

      the rent ledger cards in the cabinet. 

 

12. Title Section to minute the titles,  rent  books,  survey job and all other relevant documents to SO  for delivery of the titles

      and rent books and filing up of the other documents. 

 

13. SO to issue notices to registered proprietors/ co-proprietors to take delivery of the titles and rent books. 

 

14. Registered proprietors / co-proprietors to  acknowledge receipt  of the titles and rent  books  by  signing the Title Delivery

      Record Book. 

 

15. SO to submit quarterly progress report to HQ. 

*  ABBREVIATION 

SLS - 

 Superintendent of Lands and Surveys 

LO -

 Land Officer 

SO -

 Settlement Officer 

 

I Land Branch Main Page I